Keeping track of costumes, conventions and content can get very difficult very fast. Trying to stay on top of it all requires proper coordination. That’s why I’m going to be sharing with you how I organize cosplays and content by using Trello.
To organize cosplays and content, you can use Trello. I makes it easier to manage attachable documents, pending due dates and checklists. You can create multiple boards for tracking different aspects of your cosplaying. I’m going to share my different boards and how I use them.
How to Organize Cosplays with Trello
The first Trello board I want to highlight is the one that tracks my cosplay crafting. The board has two columns on it for what I am actively making and in progress characters. For anything on a deadline I use the due dates feature to track that. You can also add images and attachments for reference images. The In Progress Characters list has a card for each character, I create a checklist within that to track each part of the costume that needs to be made or purchased. I also use labels to keep track of which pieces I’m making that can be worked on offline or filmed for YouTube. Then I have labels for In Progress pieces and Need to Start.
I do however use a spreadsheet and slides in Google Drive as well to help with inventory. The sheet is also my running bucket list with all costumes I want to do. The slides keep reference images, makeup references, photoshoot ideas and a list of needed parts. The spreadsheet tracks multiple things about a character I cosplay:
- whether it’s planned, in progress or completed
- how many versions of the character I want to create and versions in progress or done
- web site portfolio page
- possible characters to collab with
How to Organize Cosplay Content with Trello
Content Board
The first Trello board I have for content organization is the Bulked Content board. I work hard to keep all of my platforms scheduled in advance so I am not 24/7, actively making content but there is still always something being published. I use a column for each platform (YouTube, Onlyfans, Website) to keep track of the types of content (posts, videos, blogs, PPVs) and how long they’re schedule for. To track how far out everything is scheduled I simply use the due date feature. I also include in the descriptions the cadence I post at.
To Do List Board
I also keep a general To Do Trello board. I have a column that works as a to do list for tracking tasks like needing to make a trailer, patterns to edit/publish and video editing. My video editing card has multiple checklists though to monitor the varying stages my video edits will be in (initial editing, voice over recording, addition of intros, etc.). I also have a column to monitor my routine content auditing like blog linking audits, YouTube cards and DMCA notifications.
Website Board
The last board I have to monitor content is for my website. This tracks many things:
- Page Building
- Each card represents a new page I need
- I use labels to track the progress of the page (planning, building, updating and SEO optimizations)
- Page with Media Needs
- Each card represents a page that needs media or content added to it
- I use checklists to keep track of what content or media is needed
- Blog
- Each card represents a blog post that needs revisions with notes for what to update in the description
- Other Additions and Updates
- I keep track of pages that need to be linked on my cosplay portfolio page
- I keep track of pages I need to index in Google Search Console with a checklist in the card
- I track miscellaneous updates, changes or features I need to change or edit
How to Organize Cosplay Conventions with Trello
I attend and compete at a lot of cons. To organize it all and make sure I don’t miss any applications or purchasing passes, I also use Trello. I organize the Cons Trello board into columns:
- Looking Into – These are conventions I’m not certain about attending yet and am looking into. They often are cons I haven’t attended before.
- Planning Phases – These are cons I am planning to go to but haven’t gotten tickets or 100% confirmed I will be there. A lot of times it means exploring applications for panels and competitions, planning cosplays and other logistics.
- Going – These are the cons I know I am attending.
- Other Appearances – This is for other appearances I might make as a cosplayer that isn’t necessarily a convention.
Each card represents a convention I may or may not attend. I keep track of the following things in each card:
- I use the start and due date to keep track of the convention dates
- I use descriptions to track the website and convention theme
- Attachments help to track the convention website
- The checklist can track choosing cosplays, panel and competition submissions and other tasks that need to be done before a con.
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